This piece of local business advice is brought to you by Margo Brown of Wave Productivity:
You enter your office and sit at your desk with the best intentions: “Today, I’m going to get things done." Then a few emails arrive, you take a phone call, spend some time searching for the one piece of paper -- you know the one – it has that important information and phone number you need. Before you know it, it’s 5 o’clock.
There is a way to get more done. Here are 3 tips to staying productive during your workday.
1. Find the system that will support your focus to get things done.
What system do you have for your workflow? A basic to-do list? The hipster PDA? A 1-31 file system?
Don’t have a system? Start with a simple list of things you need to accomplish. Get it out of your head and onto paper. Begin each task with an action verb. This will get you motivated and focused.
2. Get the papers that are stacked and spread across your desk in place.
If it’s not spread across your desk, check on your computer desktop, organize and file those, too. Put papers you need in a system that makes sense to you. Purge what you don’t need. Put personal items in one drawer so they’re easy to find. Same thing with all of the office supplies -- find a drawer and get them all in one place. Clear off your desktop and put back only what is essential and a few items that reflect your personality.
3. You have one life -- use one calendar. Just keep one.
Whether it’s a paper calendar or one on your phone or computer. Find a calendar that is portable, has enough space and a format that works for you. Record and keep track of everything. Keeping more than one person’s schedule use different colors in pen or with the click of a button, if it’s digital. Schedule time to complete tasks and organize and file your papers.
If you can’t seem to get things done and get your work under control, consider hiring a professional. A productivity consultant can suggest ways you can work better, faster and more focused.
Creating an organized, efficient workplace can pay off in a big way. Next time you walk in the office with intentions to get things done, you’ll have a basis to work from and a clear way to move forward.
Margo Brown, Productivity Coach, of Wave Productivity works with entrepreneurs, small business owners and business professionals to get more focused, organized and productive in their workplace. For a phone consultation, call 602-677-8275 or email [email protected]. You can also visit the website at www.waveproductivity.com.